Culver City, CA
Part-time
Salary: $12.00 to $15.00 /hour


Job Title: Executive Coordinator

Reports To: Executive Leadership

Mission Statement
To support the Executive Leadership and Office by maintaining an organized environment in which routine tasks are handled in such a way that they are never an issue or concern to the staff.

Duties/Responsibilities

  • Greet visitors to the office and keep a diligent visitors log
  • Transfer calls to appropriate personnel
  • Mail and package distribution and preparation
  • Update Google Master Calendars (Conference Room, Vacation, Trade Show)
  • Maintain the Executive Leadership’s calendar of events and attend meetings to take meeting minutes
  • Anticipate, understand, and respond to the needs of internal and external customers to meet or exceed their expectations within the organizational parameters
  • Coordinate travel arrangements for the company with Executive Leadership’s approval
  • Keep employee sheet accurate and up to date
  • Maintain office supplies and printers
  • Order lunch, birthday cakes, and etc… for events/meeting
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
  • Performs administrative and office support for multiple supervisors with a variety of management styles
  • Works with the Project Team as necessary
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
  • Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
  • Perform other duties as assigned

Qualifications

  • Interpersonal communication, verbally and in writing, with a diverse range of people including the proper handling of emotional situations.
  • Ability to be flexible & teachable.
  • Trustworthy with sensitive and confidential material.
  • Must be able to quickly and efficiently complete job assignments while multi-tasking.
  • Administrative and organizational skills.
  • Technologically savvy.
  • Willingness to continue education & training in job related issues, and areas of personal growth.
  • College degree preferred.
  • Must submit to a background check.

Who will Succeed in this Position

  • An organized person with:
  • A good memory and attention to detail
  • Excellent verbal and written communication
  • Proactive thinking and problem solving
  • Customer service centric mindset
  • One who enjoys solving problems
  • One who responds quickly to inquires
  • One who is coachable and enjoys learning
  • One who enjoys and works well with others
  • One who is really good with technology including Excel, Outlook, Word, etc…

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